Meeting Minutes
The most recent Board Meeting Minutes will be kept on the website. If you would like a copy of any other meeting minutes, please email Vice President Brian R. Smith.
PBCLA Board Meeting Minutes Village of Palm Springs Library
March 12, 2012 Present: Phyllis Lilley, Brian Smith, Pam Bruner, Suvi Morales, Amanda Sarra, Leah Plocharzyk, Lyn LaVigne
Call to order: 3:10 PM by Vice President, Brian Smith. The minutes from the February meeting were approved as corrected.
Treasurer’s Report: Balance as of March 9, 2012 is $7,342.47.
Income
Memberships $120.00
Disbursements
Paypal fees $ 3.70
Google Checkout fees $ .88
PNC Checking Account service charge $ .24
FLA Registration
for scholarship drawing winners $ 500.00
Committee Reports
Membership: $120.00 collected in membership fees during the month. The membership rolls stand at 92 paid memberships.
Programming:
Hunger Games— Book discussion groups were held on February 23 (8 participants) and on March 9 (7 participants). The first discussion took place at Dada Restaurant in Delray Beach. The second was at the Cottage in downtown Lake Worth. Both groups enjoyed lively discussion and were deemed a success.
Groups will attend a movie showing on Sunday March 25 at City Place.
Annual Meeting—The Morikami is available for the Annual Meeting on Monday June 18 from 3-5 PM for $395 dollars. Included in the fee is seating for 224 people and access to the Library, Museum, Theater, and the grounds. Suggestion entertained to provide a showing of a video from the May Gala event. Volunteers will be available to provide a tour of the museum and grounds. The programming committee will investigate the availability and cost for provision of food, drink and appetizers and table linens.
Scholarship: FLA registrations for raffle winners are paid.
Bylaws and Policy and Procedure: Approved by the membership as changed.
Advocacy: The Advocacy Committee will meet on March 16 at 6:00 PM at the Finland House in Lake Worth to hand address invitations to the Advocacy Gala. 250 invitations will be addressed for the gala.
Brian checked with Publix and Total Wine in Boynton regarding wine for the gala. The best price is a flat fee for wine by the case with the ability to return what is not used.
Videotaping is still being discussed. The committee is seeking a technical advisor to help with filming for the event. FYI: (Suvi) received an invoice for a paid person to take video for down payment
Contacts for publicity are being investigated.
All elected officials in Palm Beach County will be invited.
New Business: The seats that are up for election in 2012 are:
Lyn LaVigne—Secretary
Holly Ruffner—Schools
Leah Plocharczyk—Academic
Brian Smith—President Elect
Craig Clark—Public
Phyllis Lilley—President
Cynthia Cobb—Public
2013
Suvi Morales—Treasurer
Amanda Sarra—Academic
Pam Bruner—At Large
Ethan Allen is Past President, a non elected position. The Past President serves 2 years.
The Board will contact Broward County and Dade County for suggestions regarding how their Boards are set up.
Suggestion was made that the Membership Chair should be separated from the Treasurer’s responsibilities.
Need to form a nominating committee for open positions. Members leaving the Board in June are asked to provide a descriptive paragraph describing the highlights of their experience working on the Board.
New Business: PBCLA will have an information table at the Seflin Conference in July 2012.
Next Meeting: The next meeting is Monday April 16 at 3:00 PM at the Village of Palm Springs Library.
Meeting Adjourned at 4:25 PM.
Respectfully submitted,
Lyn LaVigne
Secretary
PBCLA Board Meeting Minutes
Village of Palm Springs Library
January 9, 2012